Walser’s Tanzania Charity is registered in England and Wales (Reg. No: 1126512).
We operate in Ifunda, Tanzania and are committed to our aims:
- To help children access education
- To improve education provision and facilities
- To facilitate projects that improve the lives of those in the community
We rely on the generosity of supporters to help us achieve these aims through sponsorship and project funding thus helping to create a brighter future for children & young people in the community of Ifunda in rural Tanzania.
What this policy tells you
As part of our work, it is often necessary to collect data from our supporters. The purpose of the policy is to clearly outline the data we collect, and how we manage, use and protect your data. If you would like more information about how we use your data, or would like to change the way we communicate with you, you can contact us in any of the following ways:
- Email: firstname.lastname@example.org
- Post: Susie Roddick, Wood Furlong, Chinnor Road, Bledlow Ridge, HP14 4AA
- Phone: +44 (0)7799 607033
The Trustees are the data controller for the Charity.
What information does Walser’s Tanzania Charity collect about me?
When you get in touch with Walser’s Tanzania Charity, we may collect some data from you. For example, when you express a wish to sponsor a child, donate or simply ask more about our work. Depending on how you get in touch with us, we might collect that information in person, over the phone, online or on paper.
The kind of information we will typically collect might include personal data such as your name and contact details. (email address, telephone number, postal address)
Data protection law requires us to rely on one or more lawful grounds to process your personal information. We consider the following grounds to be relevant:
Where you have provided specific consent to us using your personal information in a certain way, such as to send you email, text and/or telephone marketing.
Performance of a contract
Where we are entering into a contract (e.g. sponsorship of a child) with you or performing our obligations under it.
Where necessary so that we can comply with a legal or regulatory obligation to which we are subject, for example where we are ordered by a court or regulatory authority like the Charity Commission or Fundraising Regulator.
Where it is reasonably necessary to achieve our or others’ legitimate interests (if what the information is used for is fair and does not duly impact your rights).
We consider our legitimate interests to be running Walser’s Tanzania Charity as a charitable organisation in pursuit of our aims and ideals. For example to:
- send postal communications which we think will be of interest to you;
- monitor who we deal with to protect the charity against fraud, money laundering and other risks;
When we legitimately process your personal information in this way, we consider and balance any potential impact on you (both positive and negative), and your rights under data protection laws. We will not use your personal information where our interests are overridden by the impact on you, for example, where use would be excessively intrusive (unless, for instance, we are otherwise required or permitted to by law).
When we use sensitive personal information, we require an additional legal basis to do so under data protection laws, so will either do so on the basis of your explicit consent or another route available to us at law (for example, if we need to process it for employment, social security or social protection purposes, your vital interests, or, in some cases, if it is in the public interest for us to do so).
How is my information used?
We collect your data, so we can process your donation, deal with your request, and communicate with you about our work and other ways you can engage with us. For example:
- Processing your donation and thanking you appropriately
- Sending you our regular newsletter
- To let you know about new campaigns and projects
- To send you information about our work or events we think you will find interesting
- Recording contact we’ve had with you, to make sure we’re providing all the support and information you need
How do we work with third parties in collecting/processing personal data?
We never sell or share your data with 3rd parties. We will only disclose or use personal information if required to do so by law and may use external data for the purposes of fraud prevention, for example to comply with money laundering regulations or to otherwise protect the rights, property, or safety of individuals.
How do you keep my information safe?
Walser’s Tanzania Charity takes the care of your data very seriously. We operate secure data management practices. Our digital information storage is protected through a range of measures including password protection, secure servers, and firewalls.
How long do you keep my information for?
Walser’s Tanzania Charity will keep your information for as long as you have an active relationship with us. It is possible to unsubscribe from mailing lists at any time, and in doing so we’ll keep some of your information to ensure we don’t contact you with marketing in the future.
We are also required to retain some of your information for auditing purposes, or if you have previously agreed to Gift Aid your donations. In these instances, we may need to retain your data for up to six years.
When this information is no longer required we will dispose of your information in a secure manner.
How do I opt out of future communications?
Walser’s Tanzania Charity will give clear opportunities to opt out of future communications every time we communicate with you. If you prefer, you can get in touch with us via the contact details given earlier in this policy and we will ensure that you are removed from our marketing communications right away.
Do you share my data outside the UK?
GDPR regulations cover the whole of the EU and our supporter base covers several EU countries where the same regulations apply.
Walser’s Tanzania Charity operates in Tanzania to support children through an educational sponsorship scheme, we share a very limited amount of information with our colleagues in Ifunda, Tanzania for the purpose of fulfilling the sponsorship contract. (For example, we advise the sponsored child, our administrator, and the Trustee teacher of the name of their sponsor.) This information would only ever be used for clearly defined purposes.
Under the GDPR you have the following rights
· to request a copy of the personal data we hold for you
· to request the correction of any inaccurate information
· to object to the processing of your data
· to request that your data is erased from our records
· to lodge a complaint on how we have managed your data with the Information Commissioner.
The full list can be found here: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
For further information, or to exercise your rights, contact the Trustees via the contact details given earlier in this policy.
Further information and guidance about the GDPR, its provisions and your rights can be found on the web site of the Information Commissioner: http://ico.org.uk/
Our Privacy Notice may be updated from time to time as the work we undertake, and the environment we operate in changes. Please do check this page occasionally to see if we have included any updates or changes, and that you are happy with them. If we make substantial changes to this policy, we do reserve the right to send this proactively to our supporters.
(Last updated: May 2018)